How to Change Payment Date on Schedule B Form 941 in QuickBooks


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We come across queries asking if it will be possible to change the payment date on schedule B Form 941 in QuickBooks. Yes, the above process is possible only if the changes/modifications follow the tax payment schedule which is listed by the IRS. If they comply with the tax payment schedule, it will help avoid penalties thereafter. The schedule B form lays down the 941 tax liabilities that are applicable for each paycheck date. Your liability in schedule B of 941 form includes:       

  • The federal income tax you withheld from your employees’ pay, and
  • Both employee and employer social security and Medicare taxes.
The steps further listed in the blog help you to Change Payment Date on Schedule B Form 941 in QuickBooks in the most simple way.


What is the IRS form 941 and who all must file Form 941?

The IRS Form 941 must be filed by you if you run a business and have employees working with whom you pay the wages. The form is Employer’s Quarterly Federal Tax Return which is filed four times a year. As an employer, you are responsible for withholding federal income tax and other payroll taxes from each employee’s paycheck and remitting it to the IRS. Each Form 941 you file reports the total amount of tax you withheld during the quarter. Any person who pays wages to its employees is bound to file Form 941 each quarter. The deadlines to file the form are April 30, July 31, Oct. 31 and Jan. 31 of each year as per the IRS. 

Steps to Change Payment Date on Schedule B Form 941

  • Open QuickBooks Online with the help of Internet Explorer.
  • Click on the Gear icon and move to the Payroll Settings.
  • Under the Taxes selection, select Federal Taxes.
  • Then, click on Change or add a new schedule link.
  • Under the Filing requirement and Deposit Schedule, select the option from the drop-down list.
  • Hit on Effective Date.
  • Click on OK and save the new schedule.


The above-listed steps are easy to do method to Change the Payment Date on Schedule B Form 941 in QuickBooks. It is important that the process must be carried out correctly on time to avoid penalties on your business. In case the process does not get followed manually or with queries linked to the same, call (844)-888-4666. The QuickBooks support number has the trained staff to patiently answer all your queries and resolve any error that might take place with your application. 

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